What slows down a school's front office
The same admissions questions, every intake
Fees, requirements, deadlines, and programme details get asked hundreds of times a season.
Missed fee payments from forgotten reminders
Chasing every family individually doesn't scale past a small class list.
Announcements don't reach everyone
A closure, event, or schedule change needs to reach every parent at once — not a chain of individual texts.
Multilingual families
Not every parent is comfortable in the front office's primary language.
How CallThem fits a school's workflow
AI trained on your programmes & policies
Upload your programmes, fees, dates, and admissions requirements into the Knowledge Base. The AI answers parent and student questions instantly, in their own language.
Automated fee & class reminders
Schedule reminders ahead of a fee due date or an upcoming class, session, or exam — set once, sent automatically every time.
Broadcasts to your whole parent list
Announce a closure, event, or schedule change to a contact group or your entire parent list in one send, with delivery tracked per recipient.
Shared inbox for admissions & admin
Every WhatsApp and email conversation is visible to your whole front-office team, with full history, so no enquiry starts over with a different staff member.
Support tickets for anything that needs follow-up
Turn a complex parent request into a ticket, assign it to the right person, and track it through to resolution.
Frequently asked questions
Can the AI answer admissions questions from parents?
Yes — upload your programmes, fees, dates, and requirements into the Knowledge Base and the AI answers instantly from that information, in the parent's own language.
Can we remind parents about fee due dates or classes?
Yes, Scheduled Messages and Follow-up Automation send reminders automatically without weekly manual work.
Can we send one announcement to every parent at once?
Yes, broadcasts reach a contact group or your full parent list in one send, with delivery tracked per recipient.
Can our admissions team and admin office share the same inbox?
Yes, staff accounts share one inbox with full conversation history.
Ready to answer every parent instantly?
Connect your school's WhatsApp number and load your admissions info today.
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